Recruitment Documents

After the recruitment to a Lay post has been authorised by the Church Council/Circuit Meeting/District Managing Trustees the District Lay Employment Secretary will work with you to review the documents and will confirm approval of the documents to the employing body.

The following documents need to be prepared:

• Authorisation to Recruit Form, which includes the following:
  - Background information relating to the post (New or existing position)
  - Brief details of the line manager together with an outline of the management responsibilities
• The job description which clearly and accurately sets out the duties and responsibilities of the job, with basic terms and conditions of employment
• The person specification, which outlines the qualifications, experience and knowledge, skills and abilities, and personal attributes required to perform the job
• Where a Disclosure and Barring Service (DBS) check is a relevant condition of employment for a job, the requirements must be specified in the job description or person specification
• The Income and Expenditure estimates for the funding of the appointment*
• The advert text, information about advertising and sourcing methods.
• After the verbal offer is accepted, drafts of the Conditional Offer Letter,  Formal Offer Letter and  Written Terms and Conditions of Employment.

There are also certain expenses to take into account when putting together a recruitment budget. These includes; job boards; advertising; agency fees and the invisible costs i.e. time for shortlisting, interviewing and new employee orientation.

* It is essential that the relevant finance committee/ decision maker confirms the budget and affordability of the appointment prior to the post being advertised.

Templates for the above documents are available from Downloadable Templates section.