Charity Registration
In England and Wales all Methodist churches, circuits and districts with a gross income of over £100,000 per annum must, by law, register with the Charity Commission.
Step by step guidance on registering with the Charity Commission can be found in the documents below:
Guidance Part 1 (pdf)
Guidance Part 2 (pdf)
The Charities Act definition of 'gross income' can be found under paragraph 2.7 “Technical terms used in this guidance” on page 8 of CC15d -Charity reporting and accounting: the essentials.
Previously, if your Local Church or Circuit’s gross income exceeded £100,000 for one year only due to a one-off event, such as a receipt of a large legacy or grant, you were able to request a ‘dispensation’ from registration from the Charity Commission.
However, the Charity Commission has recently confirmed that this is no longer the case and that as soon as your Local Church or Circuit’s gross income exceeds £100,000, you will now need to register your charity with the Charity Commission.
For more information about excepted charities, please see the Charity Commission’s guidance: Excepted charities - GOV.UK (www.gov.uk)
The Charity Commission has also provided a letter explaining the status of local Methodist Churches, which can be downloaded here.
Other Jurisdictions
Methodist charities in Scotland (which also includes Shetland) are all registered with the Office of the Scottish Charity Regulator (OSCR).
Charity law and regulations are different in the Channel Islands and Isle of Man. In Jersey, registration as a charity is stated to be voluntary, but since 1 January 2019 any Jersey entity styling itself as a ‘charity’ must be registered, therefore Methodist charities in Jersey should register themselves as charities in order to claim entitlement to certain charitable tax reliefs.
In Guernsey, Methodist charities need to register if they have a gross annual income of over £5,000 or gross assets or funds of over £10,000.
Difficulties caused by excepted charities’ lack of charity registration numbers
Excepted charities can experience difficulty in applying for grant funding or opening bank accounts (among other things) because they do not have a registered charity number.
Please note that it is not possible for a Local Church to use its Circuit's Charity number in such circumstances: Although a Local Church and its Circuit are related bodies, in legal terms they are entirely separate charities. Similarly, Local Churches and Circuits must not use the Methodist Church in Great Britain’s registered charity number for their own purposes (see below).
If exception from registration is a problem for your Local Church, the Conference Office can provide a letter explaining that Methodist charities with a gross income of less than £100,000 cannot currently register voluntarily with the Charity Commission due to their excepted status, but that they are still obliged to comply with charity law.
Please email lcp@methodistchurch.org.uk to make the request.
We are pleased to confirm that we have now reached an agreement with the Co-op that Charities who are excepted from registration can now open an account with them. However, they will need to follow the guidance which can be found here in order to fulfil the Co-op’s requirements to open these accounts.
Tax reference and Gift Aid numbers
Most Local Churches use the Methodist Church's gift aid department to administer gift aid claims and therefore do not have an HMRC number themselves. Please call 020 7486 5502 and ask for the gift aid department.
However, if HMRC has formally recognised your Local Church or Circuit, you should have a charity tax reference number and this is often sufficient evidence of charitable status. This tax reference number will appear on any correspondence you have received from HMRC. If you are unable to locate your charity tax reference number, you can contact HMRC's dedicated charities helpline on 0300 123 1073. In order to become recognised by HMRC, you will need to access the gov.uk website and type in 'charity recognition' in the search box, followed by clicking the link 'Get recognition from HMRC for your charity' and following the process from there. The HMRC recognition process takes between 6 and 8 weeks.
Changing the name of your charity
If your Local Church or Circuit changes its name, the managing trustees should notify HMRC as soon as possible using form ChV1. It is good practice to include the minutes of the meeting of the managing trustees at which the name change was adopted. If the managing trustees change or if the bank account details change, HMRC should be notified as soon as possible, again using form ChV1.
Registered Methodist Charities who change their name should also notify the Charity Commission here: Tell the Charity Commission about a change to your charity - GOV.UK (www.gov.uk)
The Methodist Church in Great Britain
Whilst it is recognised that the Connexion is comprised of approximately 4000 individual charities and is not a single entity, the Methodist Church in Great Britain is separately registered as a charity in its own right with the Conference as the trustee body.
The registration number for the Methodist Church in Great Britain applies only to the connexional charity and the main connexionally-held funds. Local Churches, Circuits and Districts must not use this number.
Trustee eligibility declaration forms
Once a year, each trustee will need to fill in, sign and return the below trustee eligibility declaration form to their Church Council Secretary, Circuit Meeting Secretary or District Policy Committee. The relevant trustee body should hold the forms on file. Trustees of both excepted and registered Methodist charities are required to prove their eligibility.
Trustee declaration and eligibility form (pdf) - Trustees may sign these forms electronically using suitable software.
This form should NOT be used if you are applying to register your Church as a charity with the Commission for the first time. For these purposes, the Charity Commission will only accept its own Trustee Eligibility Declaration form.
All new trustees must read the Charity Commission's The Essential Trustee and Safeguarding Guidance prior to signing the trustee declaration form.
HMRC 'Fit and Proper Person' test
The 'Fit and Proper Person' test applies to 'managers' i.e. those trustees and senior employees having general control and management over the running of the charity or the application of its assets (this includes the claiming of tax reliefs and Gift Aid).
If you are a 'manager' of a charity you should read this helpsheet and, if appropriate, sign a declaration.
Further information
For more information about Methodist charity registration, please contact the Conference Officer for Legal and Constitutional Practice by email: lcp@methodistchurch.org.uk or by phone: 020 7486 5502